Fee Notes

• A $50 non-refundable registration fee will be charged at time of initial registration
• There are no payments for August and June. These weeks are averaged into 9 equal payments throughout the school year.
• Siblings receive a 20% discount.
• First month's tuition is refundable if cancellation is made prior to the start of the school year.
• Reduced rates are available to Park District residents in need.
• If your school is at capacity, we will place your child on a waiting list. Please contact Sam Thompson, 815.459.0680, ext. 1220.
• Parents who select the 3 day option can change the choice of days of the week as needed, based on their weekly schedule.

Billing Information

• Bills are sent electronically to the email address on file. ET bills are sent via email from vsimail@crystallakeparks.org. Bills are sent around the 15th of each month. If you do not receive a bill, please check your spam folder.
• Fees are paid monthly by the 1st of each month. Fees paid later than the 10th of the month will incur a late fee of $25 per child and your child is no longer eligible to attend. ET attendance may resume upon FULL payment of your child's bill.
• Payments for Extended Time can be mailed to or dropped off at the Administrative Office, 1 E.Crystal Lake Avenue, Crystal Lake IL 60014. If you have any questions regarding billing, email Nicole Zeller or call 815.459.0680 x1233.

Did you know?

• You must sign up online for the auto debit feature for ET fees EVERY year. The system links the auto debit feature to an activity code for a specific school year.
• You can pay your bill online.
• You can change your user name, password and email online.
• You will be locked out of the online system if 3 attempts are made unsuccessfully. You will then need to call our customer service staff during business hours to request the password be changed and your account unlocked.
• All request for changes to the ET program MUST be submitted in writing to our billing bookkeeper. You may send the request via email to Nicole Zeller.
• Our punch pass is a daily pass which can be used for mornings, afternoons, and institute days. The punch pass consists of 10 punches before you need to renew. You can check usage online.

Auto Debit Procedure

1. Click on the 'Register/Login' button to access the login screen. You will need a username and password. If you have trouble creating an account, please call 815.459.0680.
2. Enter your username and password. Select the grey 'Login' button.
3. Pay any outstanding Extended Time or Preschool tuition. The system does NOT charge any outstanding balances that are on the account prior to completing the auto debit process. Select the 'Pay Old Balances' grey tab. Place a check mark in the box of the participant/program you want to process a payment. Then 'Add to Cart'. Continue to check out. STOP HERE, if you don't want to attach the credit card you're using to your household account!
4. Once balance is paid, open the 'My Account' tab by selecting the arrow down button.
5. Select 'Installment Billing' under the 'Update' heading.
6. Click 'Update Bill Type'. Change this from Installment Billing to Credit Card (BY SELECTING CREDIT CARD, THIS MEANS YOU ARE ATTACHING IT TO THE ACTIVITY TO AUTOMATICALLY BE BILLED ON THE 15^TH OF EVERY BILL MONTH).
7. Click on 'Update Credit Card'. Enter credit card information.
8. The box labeled 'Next Bill Date' will be the next time the credit card on file will be charged.

Please note: The credit card on file will be charged the day the bills are processed. This is approximately the 15th of the month prior to the billing due date.

PRINTABLE DIRECTIONS

Pay Your Bill Online

(Use this procedure ONLY for making a payment on your bill)

1. Log into our website. You will need a username and password. For help setting up an account, contact 815.459.0680.
2. Click on 'Register/Login' to log into your account.
3. You will be directed to a screen prompt to enter your username and password. Select the grey 'Login' button.
4. Select the 'Pay Old Balance' grey tab. Place a check mark in the box of the participant/program you want to process a payment. Then 'Add to Cart'. Continue to check out.
5. Return to the 'Home' screen.
6. Log Out.

Please note: The credit card on file will be charged the day the bills are processed. This is approximately the 15th of the month prior to the billing due date.

Extended Time Punch Pass

Are you a parent with a changing schedule? We offer a 10-day Punch Pass at each school site. The passes can be used for regular school days, half days or Institute Days. The ET program runs through the D47 school year. ET will be closed on national holidays which will be provided at the start of the school year. Once registered you need to call 815.459-0680 x1215 or x1220 one day before your child will attend. 

Passes are non-refundable/non-transferable and expire at the end of the school year. Passes are sold on a first come, first served basis. Ten (10) passes are available at each school. You will be notified when the punch pass is complete so you may renew another pass. 

Punch Pass Fee: $500

Parent Handbook

Please review the current school year Extended Time Parent Handbook. If you have any questions, please contact Sam Thompson, (815) 459-0680, ext. 1220.

Parent Handbook

Extended Time Closure Dates

Extended Time is cancelled on the following holidays:

• Labor Day
• Thanksgiving Break (Thursday and Friday)
• Christmas Eve and Christmas Day
• New Year’s Eve and New Year’s Day
• President’s Day
• Memorial Day

There will be a sign up sheet for Winter and Spring Breaks. If there is enough interest, ET will be offered from 6:15 am-6:15 pm. No buses will run. Please send a sack lunch and drink with your child on these days.

Snow/Cold Days

When schools close for inclement weather days, ET does not operate in the schools. Additional days will be added in June.

Late Fee Reminder

ET closes promptly at 6:15 pm. You will be fined $10 for first five minutes you are late, $1 per minute thereafter.

Emergency Forms

Once registered for Extended Time, you will receive an email invitation to fill out emergency forms online through ePact. This needs to be completed before your child may attend the Extended Time program. This system will give our ET supervisors and directors instant access to required emergency forms. The security, confidentiality and privacy of your child's personal information will always be protected. Complete info about ePact can be found via the button below.  

ePact

Pick Up and Drop Off

• ET opens at 6:15 am. No early birds please. Our staff uses this time to set-up for the morning.
• Closing time is promptly at 6:15 pm. If you are picking up your child close to closing time, please be aware our staff needs to leave their site promptly at 6:15 pm.
• There will be a late charge when a child is picked up after closing time in the amount of $10 up to 6:20 pm and $1 per minute thereafter, charged on your next bill. After 6:30 pm, if we have had no contact from a parent, a responsible party from your emergency form, then police will be called and your child taken into protective custody until a parent or guardian can be located. In case you are late and no one is at the ET site, first contact the people on your emergency form to verify whether or not any of them have your child, secondly call the police if you cannot located your child. Please note: consistent lateness will result in being dropped from the program.
• If someone other than the person(s) listed on the Emergency Form will be picking up your child, or your child will be absent, please call your ET Site supervisor.